Administrative Assistant

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Administrative Assistant

Administrative Assistant

Join UNICEF in Making a Difference for Children in Belarus!

Position: Administrative Assistant
Job ID: 570665
Contract type: Fixed Term Appointment
Duty Station: Minsk, Belarus
Level: G-5
Department/Office: United Nations Relief and Works Agency (UNRWA)
Date Posted: March 29, 2024
Deadline: April 26, 2024

About UNICEF in Belarus: UNICEF is committed to promoting the rights of every child in Belarus. By working to address inequities and enhance access to essential services, UNICEF strives to create a better future for children across the country.

Responsibilities:

• Guide managers in the process of procurement activities in line with UNICEF policies and guidelines.
• Facilitate contract processing for consultants and external partners, including document preparation, filing, and logistical arrangements.
• Maintain up-to-date vendor lists, partner databases, and consultant rosters.
• Manage communications and workflow to enhance operational efficiency.
• Maintain office calendar, arrange meetings, and take minutes as required.
• Support capacity development activities and conferences by making logistical arrangements.
• Provide travel assistance to staff members, including arranging travel and processing related documentation.
• Manage invoice processing, including collection, filing, and verification of documents.
• Support the management of administrative supplies, office equipment, and inventory.
• Monitor staff attendance and maintain absence records.

Qualifications:

• Completion of secondary education, supplemented by technical or university courses related to the field of work.
• Minimum of 5 years of relevant administrative or clerical work experience.
• Bachelor’s degree in a relevant field may replace three years of related work experience; master’s degree may replace additional two years.
• Fluency in English is required. Knowledge of another official UN language or a local language is an asset.

UNICEF Core Values: UNICEF operates based on values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).

Application Process:
Interested candidates should submit their application through the UNICEF website by the deadline. Only shortlisted candidates will be contacted for further consideration.

Benefits:
UNICEF offers a wide range of benefits, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities.

Important Information:
Selected candidates must confirm their fully-vaccinated status against Covid-19 before starting the assignment.

Deadline: April 26, 2024
Apply Now to be part of our mission to create a better world for every child!

APPLY HERE