Executive Assistant For The Country Manager/ CEO
Mtwara, Mtwara Region,
OVERVIEW
Key Duties and Responsibilities
Co-ordinate and Maintain the diary of the CEO/Country Manager including organizing of all appointments, meetings, Travel Allowance etc.
Identify, anticipate and prepare information required for the CEO/Country Manager for meetings, preparation etc, and follow up inward and outwards requests for information, outstanding reports, and correspondence.
Arrange both internal and external meetings requested and in advance for recurring meetings.
Handling incoming calls and other communications
Tale dictation and minutes in the meeting whenever required.
Process expense claims and advances for the CEO/Country Manager as per requirement.
Schedule team meetings, prepare agenda and draft minutes.
Booking and arranging travel, transport and accommodation and logistics for guests whenever required.
Reminding the CEO/Country Manager of important tasks and maintain deadlines.
Typing, Compiling, preparing reports, presentations and correspondence.
Be in liaison with Senior HR Officers in all matters related to Administration including rest house, office environment, official visitors etc.
Perform any other duties as assigned from time to time by CEO/Country Manager.
Key Requirements
Holder of Diploma in Secretarial Studies or Business Management.
At least 8 years of working experience in relevant position.
Skills and Competencies
Excellent written and oral communication both English and Swahili language
Excellent use Microsoft Office (Words, Excel, Power Point and Outlook)
An understanding of confidentiality issues and the use of discretion
The ability to work at his/her own initiative and to tight deadline
Typing speed of 50WPM
Honesty and Reliability
Benefits
Personal Health Insurance
Pay Off Time
Training and Development
