Competition Advocate

The North Atlantic Treaty Organization (NATO)

Job Description

RESPONSIBILITIES
General Responsibilities

  • Formulating and modifying contract policy documents and related operating and implementing instructions.
  • Drafting or supervising the preparation of documents for the NSPO ASB and Committees.
  • Advising the General Manager on any matter falling within the broad scope of contract policy and competition activities within the Agency.
  • Ensure the procurement and contracting staff have the necessary tools, policies and processes to engage industry, increase competition and acquire goods and services to meet customer requirements.
  • Preparing at least once a year an activity report for the members of the NSPO FAA Committee and ASB.
  • In coordination with the Procurement Division (PP), developing and maintaining close relationships with industry and government entities with a view to locating suppliers of goods and services possessing established technical, legal and financial capabilities and who wish to be considered for contract award.
  • Attending meetings of the NSPO standing committees on an as required basis.
  • Representing NSPA as a subject matter expert at Conferences, Panels, Committees or Working Groups (WGs), in support of expanding NSPA competitive base and conducting outreach to industry in coordination with the Director of Procurement, Director of Operations and Director of Life Cycle Management.
  • In accordance with NATO policy, conducting duty travel, as required in support of approved operations and missions, on a case-by-case basis, by traveling to associated theatre/mission locations, especially where NSPA personnel are/will be serving.
  • Performing other managerial functions as required in peacetime and any other appropriate functions assigned in times of crisis or war.
  • In the event of crisis or war the incumbent will, subject to the agreement of their national authorities, remain in the service of the Agency.

Specific Responsibilities

  • By delegation of the General Manager, authorising single and sole source and other limited competition procurements proposed by Programme Offices when justified, in accordance with the NSPO Procurement Regulations.
  • Acting as the Agency’s Point of Contact (POC) for complaints filed by industry or by national authorities relative to procurement processes or procedures.
  • Chairing Arbitration Panels for protests received from Industry under NSPA provisions for Pre-contract award claim and dispute resolution procedures.
  • Coordinating, with the NSPA Programme / Project Offices and the relevant Divisions, studies in the following areas:
  • sources of supply for common consumable items of significant value, with a view to broadening competition and more especially in poorly placed countries as defined in applicable NSPO Procurement Regulations;
  • items of significant value obtained from single and sole sources or through very limited competition, with a view to identifying additional competitive suppliers.
  • Advising NSPA staff on issues related to Competition Advocacy.
  • Supervising and supporting assigned staff.
  • Ensuring that firms are aware of the procedure to be followed in order to be considered for contract award and providing assistance to those firms requesting assistance.
  • Taking follow-up action to encourage firms which have been unresponsive to NSPA Requests for Proposals (RFPs).
  • Ensuring accurate records are maintained regarding reporting requirements detailed in prescriptive documents, either directly by him/her or by other responsible Units.
  • Ensuring the implementation of the risk management process and managing the risks raised in their area of responsibility with NSPA prescriptive documents on Risk Management.

QUALIFICATIONS
General Qualifications

  • Master’s degree or equivalent.
  • Specific senior leadership experience in contracting, acquisition or procurement in a sizeable organization, preferably in an international environment.
  • Good experience in senior management in NSPO nations and/or within NATO.
  • Demonstrated success in the field of defence contracting with significant knowledge of public procurement and contract rules and principles.
  • Experience in solving procurement claims/issues as well as in dispute resolution procedures.
  • Knowledge and practical experience in complying with contract law/regulations/directives/policies.
  • Demonstrated background and experience in the area of Business Ethics, particularly in Public/Defence Policy and implementation.
  • Ability to communicate clearly and concisely in writing and orally to a variety of audiences including governance bodies of NSPO and NATO HQ.
  • Ability to facilitate/present with strong persuasion to secure buy-in and highly effective negotiating skills to achieve desired outcomes including business growth.
  • Ability to multi-task, manage time and work effectively under pressure while producing high-quality products under short-notice deadlines.
  • Ability to develop resourceful and effective solutions to complex problems, to set performance goals and expectations, to develop policy and metrics, to measure performance and to engage problems early to mitigate risk and redirect performance.
  • Knowledge and hands-on experience of information systems at end-user level with experience in using personal computers and software packages.

Specific Qualifications

  • A staff college or senior civil service institution diploma or professional certificate from a public or private nationally or internationally recognized entity in the area of procurement, contracting and/or acquisition is desirable

LANGUAGE QUALIFICATIONS

  • NATO’s two official languages are English and French. The work of this post is mainly conducted in English, therefore fluency in that language is essential and working knowledge of French is desirable.

DESIRABLE QUALIFICATIONS

  • Certification with a recognized National or International Acquisition or Procurement Organisation [Chartered Institute of Procurement and Supply (CIPS), Defence Acquisition Workforce Improvement Act (DAWIA) or Federal Acquisition Certification in Contracting (FAC-C), etc.].

Duty location: Capellen, Luxembourg

Deadline: SEPTEMBER 14, 2022

About the Organization

NATO essential purpose is to safeguard the freedom and security of all its members by political and military means in accordance with the North Atlantic Treaty and the principles of the United Nations Charter. the fundamental principle underpinning the Alliance is a common commitment to mutual cooperation among the meber states, based on the indivisibility of their security. NATO is non profit organisation sustained by the various Countries members. In the organisation the Financial activity is to advise the Commander on any financial related activity. Develops and executes financial, budgetary, accounting, treasury, audit and procurement policies and procedures. Develops Medium Term Financial Plans and coordinates prioritisation processes for the Commander.

More information

G-29 Job Description.pdf

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