Events Operations Associate

Global Impact Investing Network (GIIN)

Job Description

NOTE: This job notice is on a rolling basis. The position will remain open until it is filled.

The Communications team is looking for a detail oriented and enthusiastic Events Operations Associate to assist in all elements of event execution.

The Event Operations Associate will report to the Director, Global Events and will coordinate the planning, logistics and budget for events. This position closely collaborates with internal departments and outside vendors and reports to the Director of Global Events and will be part of a small team.

Overview of Responsibilities

  • Coordinate and manage events from point of contract to hands-on execution, through post-event assessment.
  • Work with each department (Membership, Development, Finance, etc.) to maintain the highest standards of delivery to our members and strategic partners.
  • Create and maintain organized and detailed meeting assets to ensure smooth execution.
  • Manage external consultants and contractors.
  • Assist in researching potential speakers and topics for conference sessions.
  • Be a resource for GIIN Members, partners, and conference sponsors.
  • Be a resource for meeting speakers and delegates.
  • Manage day-to-day event operations and including interfacing with our outside meeting services team.
  • Work with marketing to create event content for the website and social media.
  • Assist in tracking all meeting KPIs.
  • Coordinate internal and external conference calls to assure progress against deadlines.
  • Ensure completion of post-event tasks – surveys, best practices, etc.
  • Monitor innovations and best practices in the conference space.
  • Other duties, projects, and tasks as per business need, and assigned by supervisor.

This position will be based in our New York City office with significant remote work flexibility offered through the GIIN’s hybrid in-person/remote work model.


Must haves

  • Must be proficient in the use of Microsoft 365 Suite with a strong focus on Excel
  • Experience with Salesforce or other CRM preferred
  • Excellent communications and proof-reading skills
  • Comfortable with technology and embracing of new applications
  • Superior organizational skills

Nice to haves

Other requirements

  • Minimum 2-3 years’ experience in event operations management, or equivalent relevant experience.
  • Proven background and knowledge of strategizing and executing events.
  • Exceptional attention to detail and organizational skills; results oriented.
  • Experience in managing event logistics, budget and operational excellence.
  • Ability to successfully multi-task, delegate, and manage several tasks at once in fast-paced, high-volume environment.
  • Exceptional communication and interpersonal skills both written and verbal.
  • Aligned in thought and action with GIIN’s values:

To apply

Email cover letter and CV to Human Resources at [email protected]. State “Events Operations Associate_ First Name Last Name” in the subject line of your email. Please indicate where you saw the job posting in your cover letter.

No phone calls please. Only qualified candidates will be contacted. The GIIN is an Equal Opportunity Employer.

Candidates should be aware that all NYC-based staff must provide proof of vaccination against the COVID-19 virus, unless they have been granted a reasonable accommodation for religion or disability. If you are offered employment, this requirement must be met by your date of hire, unless a reasonable accommodation for exemption is received and approved by GIIN Human Resources.

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