Grants and Contracts Manager

Website Foundation Communities

Job Description

Company Overview

Foundation Communities (FC) is a local, homegrown nonprofit. Founded in 1990, we provide affordable, attractive homes and free on-site support services for thousands of families, veterans, seniors, and individuals with disabilities. We offer an innovative, proven model that empowers our residents and neighbors to achieve educational success, financial stability, and healthier lifestyles. We own and operate 26 communities all over Austin and in North Texas.

Position Description

The Grants and Contracts Manager oversees the post-award cycle of grants, including compliance, database management, reporting, measurement, and evaluation. The Manager supervises staff who work closely with programs and administrative staff to create accurate metrics and compliance with grant requirements.

Primary Duties/Responsibilities

  • Contracts and Compliance: Processes grant contracts and maintains appropriate records and calendars for compliance and monitoring. Advises Program Directors and staff on new or updated policies and procedures.
  • Metrics: Works with grant writers and program staff to create or update performance measures that both fulfill the grant requirements and reflect program priorities.
  • Databases: Supervises staff charged with database administration, including ETO (Efforts to Outcomes) and Raisers’ Edge. With staff, develops reports for program and organization use.
  • Budgets: Advises staff regarding budget requirements and options, supervises staff in preparation of grants budgets to actuals and coding/requirements for government grants.
  •  Reporting and Audits: Supervises grant reporting, including metrics, budgets, and storytelling. Works with Accounting to ensure proper coding and adherence to government grants and audit requirements.
  • Invoicing: Working closely with Accounting staff, supervises invoicing for government grants (monthly/quarterly).
  • Funder Relations: Maintains and grows relationships with funders in collaboration with Institutional Giving staff/grant writers and Program Directors.
  • Team and Internal Relationships: Supervises reporting and database staff and fosters team growth; coordinates with Accounting, HR, Program Directors, and other stakeholders in the grants process, with the goal of communication and clarity in the process for all.

Minimum Requirements

  • Thorough knowledge of government and philanthropic grants administration
  • Ability to evaluate financial data for reasonableness and conformity to contract requirements
  • Experience supervising personnel
  • Expertise in program measurement and evaluation methods
  • Experience with data visualization and report template design

Preferred Requirements

  • Bachelor’s Degree, or comparable work experience, in the Grants Administration or Contracts Management field
  • Minimum of three years’ experience collecting and managing program data and creating reports
  • Strong communications, writing, and analytical skills
  • High proficiency with software and database management
  • Experience working with complex budgets and budget narratives
  • Ability to analyze and interpret financial reports, such as General Ledgers and Payroll Distributions

Working Conditions

General office environment. Work is generally sedentary in nature but may require standing and walking for up to 10% of the time. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.

Physical Requirements

Requires sitting or standing at a desk for long periods of time indoors. Eye and hand coordination for viewing of monitor screen and multiple reports along with high volume of keyboard use. Driving to properties to meet with program staff and residents, as well as audits and attending training seminars.


This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In compliance with Foundation Communities’ duty to provide and maintain a workplace that is free of known hazards, Foundation Communities is requiring all employees to be fully vaccinated against COVID-19 unless they request and receive a reasonable accommodation.

Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.

NOTE: This job notice has an open deadline. Applications will be received until this position is filled.

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