People for 2030 Implementation Coordinator People for 2030 Implementation Coordinator New York, United States

Website UNDP

Job Description

Background
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The United Nations Development Programme is the global development network of the United Nations system that is on the ground in nearly 170 countries, with its Headquarters in New York, USA. The Bureau for Management Services (BMS) is a central Bureau which provides operational/management infrastructure services and solutions for UNDP to achieve programme and development results, safeguarding UNDP’s accountability vis-à-vis United Nations Member States and other relevant partners.

The Office of Human Resources (BMS/OHR) supports UNDP in achieving its vision and objectives through enabling the organization to attract, manage, and retain staff with relevant technical expertise, competencies and skills, by providing strategic HR advice and creating an inclusive working environment where staff are engaged, continuously develop professionally and perform at their best. Operating within the Bureau for Management Services, BMS/OHR’s key clients include UNDP Country Office and Headquarters leaders and managers, HR practitioners and individual staff members.

Reporting directly to, and under the supervision of the Director of OHR, the People for 2030 Implementation Co-ordinator is responsible for designing and coordinating the programme and project architecture in order to ensure the co-ordination and management of the implementation of UNDP’s people strategy. The People for 2030 Implementation Co-ordinator is also responsible for related internal and external communications and management of the community of People for 2030 Champions, relations with key internal and external stakeholders, developing relations with external partners, management of any evaluations, technical support as required and provision of monitoring reports at the request of the Director for OHR. The job holder will also be responsible for managing budgetary and procurement related issues within BMS/OHR.

Duties and Responsibilities
The incumbent of the position is responsible for designing and coordinating the programme and project architecture in order to ensure the co-ordination and management of the implementation of UNDP’s people strategy. H/she is also responsible for related internal and external communications and management of the community of People for 2030 Champions, relations with key internal and external stakeholders, developing relations with external partners, management of any evaluations, technical support as required and provision of monitoring reports at the request of the Director for OHR. The incumbent will also be responsible for managing budgetary and procurement related issues within BMS/OHR.

In regard to the implementation of the Talent Management Strategy, the Implementation Co-ordinator responsibilities are:

  • Programme and Project Work Plan Monitoring
  • Monitoring and Reporting
  • Coordination of Quality Assurance
  • Internal and External Communications
  • Coordination of Evaluation Inputs
  • Technical Support to Projects
1) Programme and Project Work Plan Monitoring
  • Develop the template and processes for the Project Work Plans, to be completed by the Project Team Leads;
  • Monitor the Project Work plans and report on the status of the work plans to the Director of OHR on a regular basis;
  • Develop and manage the Programme Work Plan;
  • Manage the development and control of the OHR budget;
  • Coordinate the procurement of goods and services;
  • Report on the Programme work plan to the Director of OHR on a regular basis.
2) Monitoring and Reporting
  • Develop the monitoring and reporting process and templates to meet the needs of the Director of OHR, including resource and results reporting;
  • Communicate and provide training in the monitoring and reporting process to the Project Team Leads;
  • Collect and analyze the project data and provide delivery reports to the Director of OHR;
  • Facilitate delivery meetings with the Director of OHR and the Project Team Leads;
  • Provide case studies and outcome based reporting for the Director of OHR.

3) Coordination of Quality Assurance

  • After appointment by the Director of OHR, coordinate the quality assurance inputs from staff members, ensuring that deadlines and standards are met;
  • Establish standards for quality with the Director of OHR;
  • Facilitate review meetings of inputs which have been quality approved.

4) Internal and External Communications

At the discretion of the Director of OHR:

  • Draw up a brief Stakeholder Map;
  • Engage actively with staff to assist in realizing the project and programme aims;
  • Provide programme communication updates, ranging from newsletters to brown bags;
  • Attend working group meetings which may have an impact on the Talent Management Strategy;
  • Attend inter unit meetings within BMS which may have an impact on the Surge Strategy;
  • Coordinate outreach and positioning efforts around the People Strategy;
  • Develop and manage an HR Programmatic Approach based around the core areas of the People Strategy;
  • Establish a network group of UN agency HR professionals where lessons learned can be attained.

5) Coordination of Evaluation Inputs

  • Provide evaluation reviews of the programme or a particular project, when it is required;
  • Coordinate and support any external evaluations of the programme which may be commissioned.

6) Technical Support to Projects

  • If a project requests support, and the Director of OHR approves, technical support may be provided, ranging from data analysis to writing of reports or briefings.

 

Competencies

Core Competencies – UNDP Core Competencies can be found here.

  • Achieve Results – Level 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact.
  • Think Innovatively – Level 3: Proactively mitigate potential risks, develop new ideas to solve complex problems.
  • Learn Continuously – Level 3: Create and act on opportunities to expand horizons, diversify experiences.
  • Adapt with Agility – Level 3: Proactively initiate and champion change, manage multiple competing demands.
  • Act with Determination – Level 3: Think beyond immediate task/barriers and take action to achieve greater results.
  • Engage and Partner – Level 3: Political savvy, navigate complex landscape, champion inter-agency collaboration.
  • Enable Diversity and Inclusion – Level 3: Appreciate benefits of diverse workforce and champion inclusivity.

Cross-Functional and Technical Competencies

  • Business Direction and Strategy
    • Strategic Thinking: Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions; Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP.
  • Business Development
    • Knowledge Generation: Ability to research and turn information into useful knowledge, relevant for context or responsive to a stated need.
  • Business Management
    • ​​​​​​​Results-based Management: Ability to manage programmes and projects with a focus at improved performance and demonstrable results.
    • Project Management: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.
    • Operations Management: Ability to effectively plan, organize and oversee the organization’s business processes in order to convert its assets into the best results in the most efficient manner.
  • Finance
    • ​​​​​​​Accounting (General): Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations.
    • Financial Planning & Budgeting: Ability to create and manage processes to achieve UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting.
Required Skills and Experience
Education:
  • Master’s Degree in Business Administration, Public Administration, Project or Programme Management, OR
  • Bachelor’s Degree in related fields with an additional 2 years of relevant work experience will be given due consideration in lieu of Master’s Degree.
  • Certification in PRINCE2 and/or Managing Successful Programmes (MSP) is highly desirable.
Experience:
  • A minimum of five (5) years with a Master’s Degree, or seven (7) years with a Bachelor’s Degree of relevant work experience at the national and/or international level in programme and project management, is required. This should include extensive experience in Results Based Management Approaches, experience in coordinating staff to meet results, experience in communicating across teams and experience in managing evaluation inputs.
  • Experience in working directly with high-level officials to realize a strategy is highly desirable.
  • Experience in the field of HR and Talent Management is desirable.

 

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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