Project Management Support Senior Officer

  • Full Time
  • Baghdad, Iraq
  • Oct 2, 2022

United Nations Office for Project Services

Project Management Support Senior Officer

 

 

UNOPS is undertaking a four-year phase II project (including 12 months for the Defect Notification Period) that aims to improve basic living conditions for returnees in the liberated rural areas of Al-Anbar and Ninewa governorates through the rehabilitation of up to 875 housing units and restoration of decentralized services. The decentralized services component will entail the provision of solar street lighting, the rehabilitation of selected community roads, and of water and sanitation networks and/or stations. When feasible, the rehabilitated housing units will be connected to the restored decentralized services taking into consideration the whole neighborhood. The rehabilitation of housing and basic services will be guided by a needs-based approach.

Background Information:

Under the direct supervision of the Project Manager (PM), the incumbent is responsible for performing the following duties:

Project Implementation, Governance, and Oversight:

  • Support the PM in ensuring timely planning and implementation of the project’s activities and achievement of the project’s objectives within the prescribed scope of work, timeline, budget and quality standards;
  • Support and liaise with PM on the project implementation progress and development;
  • Ensure compliance with UNOPS Organizational Directives, Administrative Instructions and Project Management Manual during the project implementation;
  • Assist in management of the project information flows and oversee change controls, risk registers and issue management by establishing oversight procedures;
  • Provide inputs and review project reports and presentations for PM, as and when needed;
  • Support the Project Manager in ensuring UNOPS Policies and Procedures, Financial Rules and Regulations (FRR) are adhered to for efficient programme implementation and progress;
  • Support the production/updating of project initiation documents (PID), Legal Agreements and other project documents, and have a thorough understanding of the terms, conditions, and respective roles and responsibilities of partners/stakeholders to ensure the project products are capable of meeting the business cases for both UNOPS and the client;
  • Assist the PM in  Monitoring overall project physical and financial deliveries and support the project Manager accordingly. Track expenditure and take relevant action when required to revise budgets (realignment and amendment);
  • Assist in Monitor and record best practices and innovative approaches within UNOPS financial regulations and rules; identify and show alternative options according to activity needs for the PM final decision and action;
  • Provide support to PM  in Managing the  information flows and support the PM in overseeing change controls, risk registers and issue management; document and feedback lessons learned and best practices within the project;

Support the project planning processes:

  • Maintain all supporting documents for audit and review processes;
  • Assist the Project Manager in monitoring of project quality  and HSE indicators and undertaking monthly assurance tasks on behalf of the Project Manager;
  • Conduct site visits to the ongoing projects and others required during implementation of the project as needed;
  • Prepare operational and financial completion requirements for individual projects, e.g. financial and narrative completion reports, settlement of any pending contractual and financial obligations/commitments, full receipt of donor/client contributions, assets disposition, and personnel separation, among others;
  • Support the Project Manager by monitoring budgets, cash flow and reporting on expense obligations to ensure that deliverables are met;
  • Coordinate vendor communications, meetings, and reports as necessary;
  • Prepare payment requests and necessary supporting documents (financial forecasts and/or Project Delivery Reports) for submission in accordance with project agreements.

Coordination and Liaison:

  • Liaise and coordinate with municipal authorities and other governmental counterparts, NGOs and CSOs, and targeted communities;
  • Maintain effective communication and coordination with the project team;
  • Develop and maintain good working relationships with local authorities, NGOs and other local stakeholders;
  • Contract management of all contracts (Works, Goods, Service Contracts etc.) under the Project;
  • In coordination with Project Manager Coordinate/liaise with Amman Hub Support Services units on all administrative matters related to the project;
  • In coordination with Project Manager Liaise with the Amman Hub Programme Management Office (PMO) to complete project assurance related tasks and all related project matters.

Knowledge Management :

  • Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building;
  • Participate in the relevant UNOPS Currents.

Education/Experience/Language requirements:

Education:

  • Advanced University Degree (Masters Degree or equivalent) in preferably in Engineering, Construction Management, Project Management, or other related fields is desired.
  • A First Level University Degree (Bachelor’s Degree or equivalent) in the above-mentioned areas or other related fields with an additional 2 years of experience will be accepted in lieu of an Advanced University Degree.

Experience:

  • At least 4 years of experience in supporting project/ programme implementation and coordination is required.
  • Knowledge of UN policies, procedures, and operations, and experience of working in the UN/International Organization are desired.
  • Excellent communication skills, including fluency in spoken and written Arabic and English languages, are required.
  • High proficiency with computers, and other software/ platforms related to the position’s field of expertise. Good experience in working with the G-Suite platform including, Google Drive, Google Calendar, Gmail, Google Sheets, Docs, and Slides.
  • Experience in managing project in the rehabilitation of housing sector is highly desired.

Language Requirement:

  • Fluency in spoken and written Arabic and English is required.

Source: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=24650#3

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