Special Assistant

Arizona State University

Special Assistant


Campus: Downtown Phoenix

Special Assistant

Job Description

The Center for the Future of Arizona (CFA) seeks a Special Assistant to the President & CEO to provide professional-level support to the President & CEO. The Special Assistant is responsible for supporting the President & CEO through a combination of project management, writing and editing, research and high level administrative and relationship support functions.

The successful candidate will be highly organized and detail-oriented, tech savvy, an excellent communicator, resourceful, a self-starter, able to coordinate diverse tasks simultaneously and autonomously. Sensitivity to confidential matters and a high level of professionalism is essential. This opportunity is great for candidates interested in growing a career in nonprofits and will play a critical role in ensuring the organization achieves its mission to bring Arizonans together to create a stronger and brighter future for the state.

The ideal candidate is:

  • Mission-driven with a passion for working with Arizona communities and leaders to solve public problems
  • Detail-oriented with an ability to effectively manage multiple tasks and priorities
  • Comfortable working both independently and collaboratively, and ready to work with a team to solve problems
  • Interested in developing knowledge, experience, and relationships across the Arizona nonprofit and policymaking landscape.

This position reports to the President & CEO and works collaboratively with other members and affiliates of the organization.

Job Family Administration

Department Name Center for the Future of AZ

Full-Time/Part-Time Full-Time


Scope of Search Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range $50,000 -$65,000 per year; DOE

Close Date 30-September-2022

Category 02

Essential Duties

  • Research and prepare materials, briefings, talking points, presentations and proposals on a variety of matters for key internal or external audiences, including policymakers and funders.
  • Assist President & CEO and senior leadership in preparing Board and Board committee agendas and materials, taking minutes, and tracking Board action items.
  • Prepare agendas, materials and notes, and ensure follow-up for various meetings including staff, Advisory, or other meetings. Create and maintain files. Staff and participate in meetings.
  • Independently compose correspondence on a variety of subjects for the President & CEO requiring judgment, originality and knowledge of issues involved, including thank you notes, donor acknowledgements, inquiry emails, etc.
  • Coordinate with the Executive Assistant to the President & CEO on scheduling, meeting preparation, and other projects as needed.
  • Document and prepare periodic reports on President & CEO’s speaking engagements and funder meetings in Salesforce.
  • Analyze incoming correspondence and reports to determine their significance and plan their distribution.
  • Assist with organizing visits from national and local partners and funders, including preparing materials, managing attendees, and coordinating meeting preparation.
  • Oversees special projects assigned by the President & CEO.
  • Performs other tasks and duties as assigned by the President & CEO.

Minimum Qualifications

Bachelor’s degree and five (5) years of experience in administrative support or higher education administration; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved

Desired Qualifications

  • Evidence of a having a passion and energy for CFA’s mission.
  • Experience in writing and research skills, including the ability to gather, synthesize, and convey information.
  • Evidence of effective communication and attentive listening skills.
  • Experience in dealing with a wide range of topics, including confidential and sensitive information.
  • Experience in tact and diplomacy and in maintaining effective working relationships.
  • Experience in problem solving and decision making; evidence of organizational skills and flexibility; problem solving and proactively anticipating requirements and potential problems.
  • Experience in managing multiple high-priority activities requiring considerable coordination and follow through to meet requirements.
  • Experience contributing to cultivating a welcoming, inclusive and equitable workplace.
  • Experience being a self-starter, able to work independently and collaboratively.
  • Evidence of effectively managing multiple streams of work concurrently.
  • Experience in relationship building with a sincere commitment to work collaboratively with all internal and external partners.
  • Experience in Microsoft Office (PowerPoint, Word, Excel, Outlook) and Salesforce (or other CRM applications).

Working Environment

  • Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; staff may choose to work remotely 2-3 days a week.
  • On-site event support is performed at meeting spaces across the Phoenix metro area and across the state.
  • Required to stand for varying lengths of time.
  • Occasional bending, reaching, lifting, pushing and pulling up to 20 pounds.
  • In-state travel at 10% to support regional program events; involving operation of a motor vehicle, must have access to an automobile, have and maintain a valid Arizona driver’s license.

Department Statement

The Center for the Future of Arizona (CFA) brings Arizonans together to create a stronger and brighter future for our state. CFA listens to Arizonans to learn what matters most to them, shares trusted data about how Arizona is doing, brings critical issues to public attention, and works with communities and leaders to solve public problems. CFA works across the full spectrum of important issue areas and has deep and ongoing work in education, workforce and civic participation, recognizing how central these are to a bright and prosperous future for our state. A self-defined “do tank,” CFA is data-based, action-oriented and committed to advancing prosperity, quality of life and opportunity for all Arizonans. For more information about CFA and our current efforts, please visit www.arizonafuture.org.

The Center for the Future of Arizona is a 501(c)3 non-profit organization, supported by public and private donors and organizations from across Arizona and throughout the country.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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