Program Assistant G6

World Health Organization (WHO)

Job Overview

Visits: 1

Program Assistant G6

Program Assistant G6 (2402786)

Location: Juba, South Sudan
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration: Nine Months
Job Posting: March 23, 2024
Closing Date: April 7, 2024
Primary Location: South Sudan-Juba
Organization: AF_SSD, South Sudan
Schedule: Full-time


Background:

WHO is leading the implementation of the Health Systems Strengthening (HSS) component of the Health Sector Transformation Project (HSTP) under the Multi-Donor Trust Fund (MDTF). The HSTP aims to enhance efficiencies, reduce transactional costs, and improve the health system and service delivery impact. The HSTP comprises two components: health service delivery (HSD) and health system strengthening (HSS). WHO requires a program assistant to support day-to-day program and financial activities related to HSS.

Duties and deliverables:

  • Review obligatory documents, update files, and transfer funds as instructed.
  • Ensure the completeness of contractual documents, earmark funds, and follow up on payment requests.
  • Prepare purchase requisitions for IT equipment and other assets.
  • Track contract extensions and renewals, ensuring fund availability.
  • Monitor program implementation and report issues, delays, and inconsistencies.
  • Draft correspondence, finalize reports, and analyze incoming correspondence and requests.
  • Provide bi-weekly administrative updates in the ULC cluster.

Deliverables Include:

  • Project funds obligated and updated in GSM; funds transferred
  • Contract documents reviewed, and payments followed up
  • Purchase requisitions for goods and services created and approved
  • Contract extensions tracked and renewed
  • Program implementation tracked for issues, delays, and inconsistencies
  • Bi-weekly administrative updates provided in ULC cluster

Qualifications and Experience:

  • Educational: a bachelor’s degree in finance and administration. Knowledge of general administrative and HR policy theory and procedures.
  • Experience: A minimum of 5 years of relevant experience in program and administrative support positions, preferably with experience in WHO or other UN agencies.
  • Skills: demonstrated skills in program administration, finance, and effective writing. Proficiency in Microsoft applications, especially Excel.

Languages: Expert knowledge of English.


Additional Information:

  • Only short-listed candidates will be contacted.
  • A written test may be part of the screening process.
  • Candidates must provide scanned copies of the required degrees/certificates.
  • WHO values diversity, inclusion, and gender parity.
  • Persons with disabilities can request accommodations for the recruitment process.
  • Candidates must adhere to the WHO’s ethical standards and report any misconduct.
  • WHO has a smoke-free environment and does not recruit smokers.
  • Consultants are responsible for their taxes and contributions.
  • Vaccination may be required for assignments, subject to medical conditions.
  • In case of website issues, retry accessing it using recommended browsers.

Please ensure all applications are submitted in English.

 

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