Job Posting
: Mar 3, 2023, 1:59:54 PM
Closing Date
: Mar 17, 2023, 1:59:00 AM
Primary Location
: Kenya-Nairobi
Organization
: AF_KEN Kenya
Schedule
: Full-time
.
OBJECTIVES OF THE PROGRAMME
Country Management Support Units (CSU) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.
DESCRIPTION OF DUTIES
• Advises the Head of WHO Country Office (WR) for an informed decision making on procurement transactions.
• Coordinates the preparation and submission of the procurement plans by the different clusters of the budget center, ensuring their implementation according to the programme’s objectives and priorities.
• Provides guidance on procurement contracting services to managers and staff.
• Evaluates requests from the technical units and partners and advises for compliance with the organization’s rules and regulations.
• Administers procurement resources and ensures compliant and efficient use of standard operating procedures of procurement.
• Maintains the pre-qualified and assessed supplier’s database.
• Coordinates the issuance of LTAs and ensures that they are renewed timely.
• Maintains and monitors the overall activities of procurement and contracting services for the office using the GSM oracle system and other procurement tools including the Business Intelligence (BI), providing reports, data and statistics.
• Ensures smooth running of operations of procurement transactions including goods and services ordering and delivery.
• Maintains regular contact with the Regional Procurement and Supply Services (PSS/AFRO) and make follow up of the Contract Review Committee (CRC) deliberations.
• Coordinates the shipment of items ordered, working closely with the shipping assistant and the forwarding & clearing companies and liaises with local authorities for taxes exemption and for timely clearing of the goods items from the customs.
• Analyzes and/or evaluates vendors performance, along with other designated staff members,
Travel
• Coordinates the management of travel plans in GSM and ensures that Clusters are compliant with travel policies.
• Manages and produce reports, statistics, and/or information material on travel requests.
• Analyzes and/or evaluates vendors performance in the area of Travel.
Logistics
• Coordinates the transport and fleet management.
• Produce reports, statistics, and/or information material on the Budget Center fleet.
• Coordinate office space management and allocation of equipment to staff members in liaison with relevant units as required.
Other
• Ensures that the Fixed Assets (FA) Assistant updates the office FA register regularly and provides a monthly report & an annual disposal plan. Ensures that the FA Assistant leads the physical verification and produces the relevant reports including the Year End Certificate of the office FA, in a timely manner.
• Executes all other related duties as assigned.
REQUIRED QUALIFICATIONS
Education (Qualifications):
Essential: First university degree in Business Administration, Public Administration, Management, or related field.
Desirable: An advanced university degree in Business Administration, Public Administration, Management, or related field.
Experience:
Essential: A minimum of five years’ experience, working in procurement services, and logistics services for a programme. Experience using Enterprise Resource Planning Oracle systems or similar packages.
Skills
• Sound knowledge and skills in procurement and budget.
• Concrete skills in implementing operations of procurement of services and processes.
• Sound skills in utilizing Enterprise Resource Planning Oracle systems or similar packages.
• Strong computer skills in office applications including excel, power point, and word.
• Ability to lead and manage a team effectively.
• Ability to develop innovative approaches and solutions.
• effective interpersonal skills by working harmoniously as a member of a team, adapting to diverse educational, socio-political, and cultural backgrounds, and maintaining a high standard of personal conduct.
WHO Competencies
1) Communicating in a credible and effective way
2) Producing results
3) Moving forward in a changing environment
4) Fostering integration and teamwork
Use of Language Skills
Essential: Excellent knowledge of the English.
Desirable: Working knowledge of Knowledge of French or other UN language
REMUNERATION
WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above
position comprises an annual base salary starting at USD 50,377 (subject to mandatory deductions for pension
contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in
a particular duty station, and currently amounts to USD 1670.84 per month for the duty station indicated above.
Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and
an education grant for dependent children.
ADDITIONAL INFORMATION
This vacancy notice may be used to fill other similar positions at the same grade level.
Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application,
please ensure that:
1 -Your profile on Stellis is properly completed and updated.
2- All required details regarding your qualifications, education, training and experience are provided under
relevant sections.
3- Your experience records are properly entered with elaboration on tasks performed at the time.
- Enhanced WHO Global Competency Model:
https://www.who.int/publications/m/item/enhanced-who-global-competency-model
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance,
a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education
Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations
Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require
individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- Staff members in other duty stations are encouraged to apply.
- For information on WHO’s operations please visit: http://www.who.int.
- WHO is committed to workforce diversity.
- WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that
is committed to put the WHO Values Charter into practice.
- WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types
of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO
workforce have a role to play in promoting a safe and respectful workplace and should report to WHO
actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that
individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are
not hired by the Organization, WHO will conduct a background verification of final candidates.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post
with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
- Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
- *For WHO General Service staff who do not meet the minimum educational qualifications,
please see e-Manual III.4.1, para 220.
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