Assistant, Banking

Assistant, Banking

Job Title: Assistant, Banking
Posting Date: March 24, 2024
Location: Bishkek, Kyrgyzstan
Company: EBRD
Requisition ID: 34446
Office Country: Kyrgyzstan
Office City: Bishkek
Division: Banking Countries of Operations
Contract Type: Regular
Contract Length: Not specified
Posting End Date: April 8, 2024

Purpose of the Job: The Assistant provides administrative support to staff, including travel arrangements and secretarial assistance in project preparation.

Accountabilities and responsibilities:

• Screen telephone calls, take messages, and pass them on as appropriate, providing professional front-of-house service.
• Distribute mail and send out fax messages, ensuring the correct correspondence reaches the appropriate EBRD staff member.
• Manage the diaries of bankers if required to assist with the smooth running of the office and key stakeholders’ schedules.
• Proofread and draft routine business correspondence for the banker’s signature; edit, photocopy, scan, and bind documents.
• Organize conference calls, video conferences, and external and internal meetings.
• Make travel arrangements for various business trips, including visa arrangements and preparation of ECFs, and follow up on the reimbursement process.
• Provide administrative support in project preparation, due diligence, and monitoring.
• Maintain a filing system to ensure instant retrieval of up-to-date information.
• Assist in organizing workshops and seminars; prepare presentations for internal and external meetings.
• Work with visiting missions in related areas.
• Ad hoc secretarial and administrative duties when required.

Knowledge, Skills, Experience, and Qualifications: Academic Qualifications:

• Higher education.

Experience/Knowledge:

• Secretarial and administrative experience are essential.
• Good organizational skills and a proactive and flexible attitude toward work are essential.
• Ability to prioritize their own work and work on their own initiative.
• Good communication skills, including a pleasant and efficient telephone manner,.
• Attention to detail and an eye for accuracy.
• Ability to cope well under pressure.
• Ability to build effective working relationships with clients and colleagues in a multicultural environment.
• Conscientious, reliable, and flexible with a professional and helpful attitude.
• Strong team player with the ability to work efficiently and handle simultaneous assignments involving a wide range of bank-wide contacts.
• Willingness to work overtime as required.
• Ability to multi-task while remaining calm and professional.
• Excellent interpersonal manner, including tact and diplomacy.
• Ability to exercise judgment and deal discreetly with confidential/sensitive information.
• Excellent timekeeper.

Technical Skills:

• Computer literate: Windows XP, Microsoft Outlook, Word, Excel, PowerPoint.

What is it like to work at the EBRD? Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organization, and you will use your talents to make a real difference to people’s lives and help shape the future of the regions we invest in. The EBRD environment provides you with:

• Varied, stimulating, and engaging work that gives you an opportunity to interact with a wide range of experts in financial, political, public, and private sectors across the regions we invest in.
• A working culture that embraces inclusion and celebrates diversity.
• An environment that places sustainability, equality, and digital transformation at the heart of what we do.

Diversity: Diversity is one of the bank’s core values, which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients and brings pioneering ideas, energy, and innovation. The EBRD staff is characterized by its rich diversity of nationalities, cultures, and opinions, and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect, given equal opportunities, and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious, and cultural background, gender, sexual orientation, or disabilities. As an inclusive employer, we promote flexible working and expect our employees to attend the office 50% of their working time.

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