Information Management Officer, Project Manager

Information Management Officer, Project Manager

Job Opening ID: 232324
Network: Information and Telecommunication Technology
Job Family: Information Management Systems and Technology
Category and Level: Professional and Higher Categories, P-3
Duty Station: NEW YORK
Department/Office: Department of Operational Support
Date Posted: Apr 9, 2024
Deadline: Apr 15, 2024

Org. Setting and Reporting:

This position is located in the Archives and Records Management Section (ARMS) of the Department of Operational Support (DOS). This is a project post. ARMS will be closing its records centre which holds approximately 50,000 linear feet (15,000 linear metres) of physical records. All of these records will need to be relocated or destroyed in accordance with established policies and procedures. The incumbent of this position will be responsible for planning and managing the various workstreams in the project, including: accessioning, retention and disposition schedule development and application, appraisal, disposal, rehousing, processing/arrangement and description, transportation and logistics, and digitization. hE will provide leadership for this move in coordination with other ARMS staff members and contractors. The incumbent reports to the Information Management Officer, P4.

Responsibilities:

Plan and manage various workstreams in the project, including accessioning, retention and disposition schedule development and application, appraisal, disposal, rehousing, processing/arrangement and description, transportation and logistics, and digitization.
Provide leadership for the relocation or destruction of physical records in coordination with other ARMS staff members and contractors.
Ensure compliance with established policies and procedures throughout the project lifecycle.
Coordinate with stakeholders to gather requirements, assess needs, and address concerns.
Monitor project progress, identify risks and issues, and take corrective actions as necessary.
Prepare project documentation, including plans, schedules, reports, and presentations.
Manage project budgets and resources effectively to achieve project objectives within the allocated timeframe and budget.

Competencies:

Professionalism: Demonstrated ability to plan, organize, and manage complex projects. Knowledge of records management principles and practices. Ability to analyze problems, propose solutions, and implement effective strategies.
Communication: Excellent interpersonal and communication skills, including the ability to convey complex information clearly and concisely.
Leadership: Strong leadership and team-building skills, with the ability to motivate and inspire team members towards achieving common goals.

Education:

Advanced university degree (Master’s degree or equivalent) in information management, archives administration, records management, library science, or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced degree.

Job-Specific Qualification:

Certification in project management (e.g., PMP, PRINCE2) is desirable.

Work Experience:

A minimum of five years of progressively responsible experience in information management, records management, archives administration, or related fields is required.
Experience managing projects involving the relocation or destruction of physical records is desirable.

Languages:

Fluency in English (both oral and written) is required.
Knowledge of another official UN language is desirable.

Assessment:

Qualified candidates may undergo an assessment exercise as part of the recruitment process.

Special Notice:

This position is subject to funding availability.
Appointment against this position is limited to the specified duty station.
The United Nations does not charge any application, processing, or training fee at any stage of the recruitment process.

United Nations Considerations:

The United Nations promotes diversity and gender equality in its workforce. Women and individuals from underrepresented groups are encouraged to apply.