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Project Coordinator – Finance

Project Coordinator – Finance

Job Title: Project Coordinator – Finance

Job ID: HQ01673

Location: Philippines

Closing Date: April 22, 2024

About IRRI:

The International Rice Research Institute (IRRI) is committed to reducing poverty and hunger through rice science, improving the health and welfare of rice farmers and consumers, and safeguarding the rice-growing environment. Founded in 1960 by the Ford and Rockefeller foundations with support from the Philippine government, IRRI is an independent, nonprofit research and educational institute headquartered in Los Baños, Philippines, with offices in 17 rice-growing countries in Asia and Africa and over 1,000 staff. IRRI collaborates with in-country partners to develop advanced rice varieties that yield more grain and better withstand pests, diseases, flooding, drought, and other effects of climate change.

Job Purpose:

Reporting directly to the Finance Project Manager, the Project Coordinator – Finance oversees and manages financial projects, blending project management expertise with a deep understanding of financial processes, systems, and regulations. This role assists in managing various financial aspects within the organization, including capex budgeting, facilities management, financial analysis, and reporting. The ideal candidate possesses a strong grasp of finance principles, exceptional organizational skills, and thrives in a fast-paced environment.

This position is based at IRRI Headquarters in Los Baños, Philippines, and is open only to permanent citizens of the Philippines.

Roles and Responsibilities:

• Develop project plans, identify resource requirements, and establish timelines and budgets aligned with finance goals.
• Coordinate project schedules, timelines, and resources to ensure timely completion of milestones and deadlines.
• Analyze financial data, conduct feasibility studies, and provide insights to support project decision-making.
• Allocate and manage financial resources effectively, ensuring compliance with regulatory requirements and financial regulations.
• Identify opportunities to streamline processes, enhance efficiency, and optimize project outcomes.
• Collaborate with cross-functional teams to facilitate communication, resolve conflicts, and ensure smooth project execution.
• Oversee project development, ensure efficient task completion by team members, and collaborate with process experts on operational activities.
• Develop and deliver training programs to end users.
• Conduct comprehensive feasibility studies and financial analysis to assess project viability.
• Create and manage project budgets, track actual costs, and analyze variances.
• Communicate project progress, milestones, and financial updates effectively.
• Address stakeholders’ concerns, manage expectations, and foster collaboration.
• Conduct regular project status meetings, providing updates and insights.
• Obtain project sign-off and conduct a formal project closure process.
• Conduct post-project reviews, capturing lessons learned and identifying areas for improvement.

Qualifications:

• Master’s degree in accounting, Project Management, or related field with at least 5 years of experience; PMP certification is a plus.

Skills Required:

Mandatory:

• Strong organizational skills with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
• Proven experience in project coordination or administration, preferably in a fast-paced environment.
• In-depth knowledge of financial principles, practices, and regulations.
• Proficiency in project management methodologies, tools, and techniques.
• Ability to work independently or collaboratively within a team environment.
• Excellent communication skills, both verbal and written, with the ability to collaborate effectively.
• Strong leadership and team management abilities.
• Detail-oriented mindset with a focus on quality and accuracy.
• Strong problem-solving skills with a proactive and solutions-oriented approach.

Preferred:

• Experience working in an international organization.

Benefits:

IRRI offers a comprehensive employee benefits package, including globally-covered medical insurance, retirement plan, life and accident insurance, and other allowances.

Application Process:

To apply for this position, please submit your application by the closing date. Only shortlisted candidates will be contacted.

This position will remain open until filled.

This job description outlines the role of a Project Coordinator – Finance at the International Rice Research Institute (IRRI), emphasizing responsibilities, qualifications, skills required, benefits, and the application process. Let me know if you need any further assistance!

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