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Senior Executive Assistant at the World Bank Group

Senior Executive Assistant at the World Bank Group

Position Details

• Job #: req26936
• Organization: World Bank
• Sector: Administration/Office Support
• Grade: GD
• Term Duration: 3 years 0 months
• Recruitment Type: Local Recruitment
• Location: Beijing, China
• Required Language(s): English and Chinese
• Preferred Language(s): Not specified
• Closing Date: 4/24/2024 (MM/DD/YYYY) at 11:59pm UTC

Description

The World Bank Group offers a unique opportunity to contribute to global development challenges. With a focus on ending extreme poverty and promoting shared prosperity, the World Bank Group works across 189 member countries to address urgent global issues. The East Asia and Pacific region, known for its economic growth and poverty reduction efforts, remains a key focus area for development initiatives. The Beijing-based Country Management Unit (CMU) oversees engagements with China, Mongolia, and Korea, and is seeking a Senior Executive Assistant to provide comprehensive administrative and executive support to the Country Director and department management team.

Duties and Responsibilities

Executive Assistance to the Country Director

• Manage the Country Director’s schedule, travel arrangements, and day-to-day workflow.
• Prioritize and resolve conflicts in scheduling and competing demands.
• Coordinate invitations and monitor official email correspondence.
• Draft correspondence, presentations, and meeting minutes.
• Liaise with senior officials, internal and external stakeholders.
• Ensure management decisions are communicated and executed effectively.

Management of Beijing Office ACS Team

• Supervise and coordinate Administrative and Client Support (ACS) staff.
• Conduct performance evaluations and provide feedback.
• Allocate work and ensure operational efficiency.
• Serve as a mentor and focal point for ACS activities.
• Coordinate with HR and other units on recruitment and processes.

Senior Visits, Events, and Annual/Spring Meetings

• Support leadership team for senior visits, including agenda management and correspondence.
• Assist in the production of Briefings for Annual and Spring Meetings.
• Organize CMU events and provide logistical support.

Coordination with Mongolia and Korea Country Offices

• Coordinate program and schedule with counterparts in Mongolia and Korea.
• Plan travel and activities for the Country Director’s visits to these locations.

Selection Criteria

• Bachelor’s degree or equivalent experience, preferably in international development.
• Previous experience in staff management or supervision preferred.
• Ability to handle sensitive and confidential matters with discretion.
• Excellent interpersonal and communication skills in English and Chinese.
• Strong organizational and time management abilities.
• Initiative, drive for results, and flexibility in a fast-paced environment.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits and promotes an inclusive work environment. Learn more about opportunities at the World Bank and IFC.

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