Visits: 0

Senior Executive Assistant at the World Bank Group

Senior Executive Assistant at the World Bank Group

Position Details

• Job #: req26942
• Organization: World Bank
• Sector: Administration/Office Support
• Grade: GD
• Term Duration: 5 years 0 months
• Recruitment Type: Local Recruitment
• Location: Kampala, Uganda
• Required Language(s): English
• Preferred Language(s): English
• Closing Date: 4/17/2024 (MM/DD/YYYY) at 11:59pm UTC

Description

Working at the World Bank Group presents an exceptional opportunity to contribute to solving some of the world’s most pressing development challenges. With a commitment to ending extreme poverty, increasing shared prosperity, and promoting sustainable development, the World Bank Group is a leading global partnership dedicated to supporting developing countries. The Uganda Office of the World Bank is seeking a highly organized and experienced professional to serve as the Senior Executive Assistant to the Country Manager and to lead and manage a team of Administrative and Client Support (ACS) staff.

Duties and Accountabilities

• Act as the first point of contact to the office of the Country Manager, representing the office and liaising with internal and external stakeholders.
• Manage the Country Manager’s schedule, prioritizing tasks and resolving conflicts.
• Lead the Administrative and Client Support (ACS) team, overseeing office support work and coordinating workflow.
• Supervise ACS staff, including recruitment, onboarding, coaching, and performance management.
• Coordinate training initiatives for ACS staff, assessing and addressing their learning needs.
• Provide research support and utilize relevant computer software to maintain data.
• Independently respond to inquiries, coordinate multiple work processes, and monitor activities to ensure timely delivery of outputs.
• Act as Secretary to front office and staff meetings, facilitating official processes and managing correspondence flow.
• Draft and finalize correspondence on behalf of the Country Manager and prepare meeting minutes as required.
• Collaborate with the front office team and other units within the World Bank Group.

Selection Criteria

• Preferably college diploma, with candidates holding a Bachelor’s degree in business administration or social sciences having an advantage.
• Minimum of seven years of relevant experience, with extensive knowledge of World Bank Group processes, policies, and procedures.
• Experience in dealing with senior officials within and outside the Bank, previous exposure as an Executive Assistant preferred.
• Strong oral and written communication skills, interpersonal abilities, and judgment.
• Excellent organizational skills, multitasking abilities, and ability to prioritize tasks under tight deadlines.
• Total discretion, confidentiality, and strong personal ethics.
• Proactive, resourceful, and flexible, with a positive attitude and ability to maintain composure under pressure.
• Coaching and mentoring skills, ability to create a positive team environment.
• Proficiency in Ms Office, SAP, and other relevant computer software.
• Analytical, research, problem-solving skills, and high degree of independence and reliability.
• Flexibility with working hours and willingness to work overtime.

Required Competencies

• Technology and systems knowledge
• Project and task management
• Institutional policies, processes, and procedures
• Versatility and adaptability
• Team Leadership (ACS)
• Client Orientation
• Drive for Results
• Teamwork (Collaboration) and Inclusion
• Knowledge, Learning, and Communication
• Business Judgment and Analytical Decision Making

World Bank Group Core Competencies

• Comprehensive benefits, including retirement plan, medical, life and disability insurance, and paid leave.
• Equal opportunity and inclusive employer, with a dedicated and committed workforce.
• No discrimination based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

APPLY HERE