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Senior Programme Assistant – G6

Senior Programme Assistant – G6

Vacancy No.: ABUJA/RB/GS/2024/01
Publication Date: April 16, 2024
Application Deadline: May 15, 2024
Location: Abuja, Nigeria
Department: RO-Africa
Organization Unit: CO-Abuja
Contract Type: Fixed Term

Main Purpose:
As a team member, the Senior Programme Assistant provides senior-level programming support and oversees specialized administrative and programming services related to the implementation of the office’s work programme. They ensure efficient and effective service delivery, adherence to established rules and regulations, and apply principles of results-based management (RBM) to achieve agreed results. The incumbent works under the supervision of the Senior Program Officer, with a high degree of independence on operational delivery matters.

Key Duties and Responsibilities:

1. Provide specialized programming support for the formulation of the office’s work programme and identification of initiatives.
2. Compile, analyze, and disseminate data for programme and budget preparation. Coordinate submissions of programme proposals and budget estimates.
3. Serve as a focal point for programme and/or project administrative matters. Initiate requests, prepare standard terms of reference (TOR), and resolve issues related to programme/project implementation.
4. Review reports and proposals from implementing partners to ensure conformity with financial rules. Prepare reports on budget performance and discrepancies.
5. Maintain and update databases. Respond to complex administrative queries on programme and budget.
6. Keep abreast of changes to programme-related policies and provide guidance to staff. Oversee and guide the work of support staff.
7. Evaluate and propose improvements to work methods and processes. Liaise closely with other administrative areas to ensure effective service delivery.
8. Provide administrative support for organizing seminars, workshops, meetings, and other events. Participate in missions to provide support as required.
9. Perform other relevant duties as assigned.

Minimum Requirements:

• Education: Completion of secondary school education. Training in programme and/or project administration.
• Experience: Minimum of six years of office support work experience, with majority in programme and budget support work and project administration. Experience with enterprise resource planning (ERP) system, particularly programme monitoring and management modules.
• Languages: Excellent command of English. Working knowledge of another official language of the Organization or an official national language of the duty station.
• Knowledge and Competencies: Good knowledge of programme and/or project administration, RBM, and ILO programmes and activities. PC software proficiency, drafting skills, analytical skills, attention to detail, ability to coordinate support staff, and ability to work in a multicultural environment.

Recruitment Process:
All candidates must complete an online application form on the ILO Jobs website. The system provides instructions for online application procedures.

Fraud Warning:
The ILO does not charge any fee at any stage of the recruitment process. Messages from non-ILO email accounts (@ilo.org) should be disregarded. The ILO does not require bank account details from applicants.

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